Before a demonstration
- Describe the use case and unacceptable outcomes.
- Prepare representative, permitted test inputs and expected results.
- Identify critical requirements and approval owners.
- Request the current product, deployment and data processing documentation.
Commercial questions
- What usage assumptions drive the quoted cost?
- Which limits, overages, support and integration services are included?
- How are changes to price, availability and product behavior communicated?
- What are the termination, data export and transition arrangements?
Evidence to request
Request dated technical documentation, applicable security and privacy materials, supported deployment options and the conditions of any proposed trial. Confirm what a document actually covers rather than relying on a logo or summary claim.
Decision conditions
Carry unresolved items into a documented review. Set pilot acceptance criteria and stopping conditions before a wider rollout. Obtain appropriate legal, privacy, security and commercial review.
Generate a procurement report